This Is to Inform You (Email Samples)

Dear Professional Communicators,

Are you looking to improve your email writing skills and make your messages more effective?

One key phrase that can help you convey important information in a clear and concise manner is “This Is to Inform You.”

In this article, we will explore how to use this phrase appropriately, provide email examples incorporating it, and suggest alternative ways to express the same idea.

By the end, you’ll have a range of strategies to enhance your professional email communication. Let’s dive in!

How to Use “This Is to Inform You” in an Email

The phrase “This Is to Inform You” is commonly used to formally notify the recipient of important information.

It serves as an introduction to the main content of your email, signaling that you have a specific message to convey.

You can use this phrase when you need to inform colleagues, clients, or stakeholders about changes, updates, or any other significant developments relevant to them.

When using “This Is to Inform You,” it’s important to maintain a professional and respectful tone.

The phrase should be followed by a clear and concise explanation of the information you want to share.

Keep in mind that brevity is key in email communication, so strive to deliver your message in a succinct manner.

“This Is to Inform You” Email Examples

Example 1 – Subject: New Company Policy Implementation

Dear Team,

This is to inform you that starting from [date], our company will be implementing a new policy regarding remote work. Please review the attached document for details and guidelines. If you have any questions or concerns, feel free to reach out to the HR department. Your cooperation is greatly appreciated.

Best regards,

[Your Name]

Example 2 – Subject: Meeting Rescheduling

Dear [Client/Colleague],

This is to inform you that the meeting scheduled for [date and time] has been rescheduled to [new date and time]. We apologize for any inconvenience caused. Please confirm your availability for the new schedule. If you have any conflicts or require further clarification, kindly let us know. Thank you for your understanding.

Sincerely,

[Your Name]

Example 3 – Subject: Project Status Update

Dear [Project Team],

This is to inform you that the progress of our ongoing project is on track and we have successfully completed [milestone achieved]. The next phase of the project will involve [description of next steps]. We encourage you to review the attached project plan for a comprehensive overview. Should you have any questions or suggestions, please don’t hesitate to reach out. Thank you for your dedication to the project’s success.

Kind regards,

[Your Name]

Example 4 – Subject: Website Maintenance Notification

Dear Website Users,

This is to inform you that our website will undergo scheduled maintenance on [date] from [start time] to [end time]. During this period, the website may experience intermittent downtime. We apologize for any inconvenience caused and appreciate your patience. If you have any urgent inquiries, please contact our support team at [email/phone]. Thank you for your understanding.

Best regards,

[Your Name]

Example 5 – Subject: Policy Violation Notice

Dear [Employee],

This is to inform you that we have recently observed a violation of our company’s [specific policy]. We kindly remind you of the importance of adhering to our policies, which ensure a productive and respectful work environment. We request your immediate attention to this matter. Should you require any further clarification or have concerns, please contact your supervisor or the HR department. Thank you for your cooperation in maintaining our workplace standards.

Sincerely,

[Your Name]

Example 6 – Subject: Product Launch Announcement

Dear Valued Customers,

This is to inform you that we are thrilled to announce the launch of our new product, [product name]. We have carefully crafted this innovative solution to address your [specific need/problem]. With its advanced features and user-friendly interface, [product name] is set to revolutionize [industry/field]. To learn more about the product and its benefits, please visit our website [website URL]. We are confident that [product name] will greatly enhance your [specific area]. Thank you for your continued support and we look forward to serving you with this exciting new offering.

Warm regards,

[Your Name]

Example 7 – Subject: Event Registration Confirmation

Dear [Participant],

This is to inform you that your registration for the upcoming [event name] has been successfully confirmed. The event will take place on [date] at [venue/location]. Please ensure that you arrive at least [time] before the start of the event for registration and seating. We have attached the event agenda for your reference. Should you have any questions or require further assistance, please do not hesitate to reach out to our event coordinator at [contact details]. We look forward to your presence at the event.

Best regards,

[Your Name]

Example 8 – Subject: Account Password Reset

Dear [User],

This is to inform you that we have received a request to reset your account password. To ensure the security of your account, please click on the following link [password reset link] to initiate the password reset process. If you did not request this change or have any concerns, please contact our support team immediately at [contact details]. Thank you for your attention to this matter.

Sincerely,

[Your Name]

Example 9 – Subject: Training Workshop Registration Open

Dear [Employees],

This is to inform you that registration for the upcoming training workshop on [topic] is now open. The workshop will be held on [date] from [start time] to [end time]. It is a great opportunity to enhance your skills and knowledge in [specific area]. To register, please visit the training section on our intranet or contact the HR department. Limited seats are available, so we encourage you to secure your spot as soon as possible. We look forward to your active participation.

Kind regards,

[Your Name]

Example 10 – Subject: Annual General Meeting Reminder

Dear [Shareholders],

This is to inform you that our company’s Annual General Meeting (AGM) will be held on [date] at [venue/location]. The meeting will commence at [start time] sharp. Attached to this email, you will find the agenda and important documents related to the AGM. Your presence and participation as a valued shareholder are highly appreciated. If you are unable to attend, please complete the proxy form and return it to our corporate secretary by [deadline]. We look forward to your involvement in shaping the future of our company.

Best regards,

[Your Name]

Alternative Ways to Say “This Is to Inform You” in an Email

While “This Is to Inform You” is a commonly used phrase, there are alternative expressions that can be used to convey a similar message.

Some examples include:

• “I wanted to let you know that…”
• “I am reaching out to inform you that…”
• “I’m writing to inform you that…”
• “I thought it important to inform you that…”

Feel free to experiment with these alternatives and find the ones that best suit your communication style and the context of your message.

Mastering email communication is essential for professionals, and using the phrase “This Is to Inform You” can help you clearly convey important information.

By following the guidelines provided in this article and using the email examples as a reference, you can enhance your email writing skills and ensure that your messages are professional, effective, and well-received.