Please Let Me Know Your Availability (Email Samples)

In professional and personal settings, we often need to coordinate schedules and plan meetings or events with others.

When requesting someone’s availability, it’s essential to be clear and polite.

The phrase “Please let me know your availability” is a useful way to make this request.

In this article, we will discuss how to use this phrase in an email, provide 10 examples to help you draft your message, and offer alternative ways to express the same idea.

How to Use “Please Let Me Know Your Availability” in an Email

When using “Please let me know your availability” in an email, consider the context and timing.

This phrase is best used when you need to schedule a meeting, call, or event with someone, and you want them to provide their preferred times or dates.

In the next section, we will share 10 examples of how to use this phrase effectively in various scenarios.

Following that, we will explore alternative ways to convey the same message.

10 Email Examples Showing How to Use the Phrase “Please Let Me Know Your Availability” in an Email

Example 1 – Subject: Meeting Request for Project Update

Dear [Recipient’s Name],

I would like to schedule a meeting next week to discuss the progress of our ongoing project. Please let me know your availability and a suitable time that works for you.

Best regards,

[Your Name]

Example 2 – Subject: Job Interview Invitation

Dear [Recipient’s Name],

We have reviewed your application for the [job position] and would like to invite you for an interview. Please let me know your availability over the next week so we can schedule a time that works for both of us.

Sincerely,

[Your Name]

Example 3 – Subject: Lunch Catch-up Proposal

Hi [Recipient’s Name],

It’s been a while since we last met, and I’d love to catch up over lunch. Please let me know your availability next week, and we can find a convenient time and place.

Best,

[Your Name]

Example 4 – Subject: Conference Call for Team Collaboration

Dear [Recipient’s Name],

I am planning a conference call for our teams to discuss collaboration opportunities. Please let me know your availability during the coming week, so I can find a time that works for everyone.

Kind regards,

[Your Name]

Example 5 – Subject: Request for a Mentorship Meeting

Hello [Recipient’s Name],

I am seeking guidance in my career and would appreciate the opportunity to meet with you. Please let me know your availability for a 30-minute meeting or phone call in the coming weeks.

Best wishes,

[Your Name]

Example 6 – Subject: Sales Presentation Appointment

Dear [Recipient’s Name],

I would like to present our latest product offerings to your team. Please let me know your availability over the next two weeks so we can schedule a convenient time for the presentation.

Thank you,

[Your Name]

Example 7 – Subject: Event Planning Meeting

Hi [Recipient’s Name],

We need to finalize the details for our upcoming event. Can you please let me know your availability this week for a meeting to discuss the arrangements?

Regards,

[Your Name]

Example 8 – Subject: Feedback Session Request

Dear [Recipient’s Name],

I would appreciate your feedback on my recent project. Please let me know your availability in the next few days, so we can schedule a time for our discussion.

Sincerely,

[Your Name]

Example 9 – Subject: Video Call to Discuss Collaboration

Hello [Recipient’s Name],

I am excited about the possibility of working together. Please let me know your availability for a video call next week to discuss potential collaboration opportunities.

Best regards,

[Your Name]

Example 10 – Subject: Availability for Training Session

Hi [Recipient’s Name],

We are organizing a training session on [topic] for our team members. Please let me know your availability within the next two weeks, so we can schedule the session at a convenient time for everyone.

Warm regards,

[Your Name]

Alternative Ways to Say “Please Let Me Know Your Availability” in an Email

There might be situations where you want to use a different phrase to ask for someone’s availability.

In this section, we will introduce some alternative ways to convey your request in an email:

• “Could you share your preferred times for a meeting?”
• “When would be a good time for you to discuss this?”
• “I’m flexible with my schedule, so please suggest a suitable time.”
• “What is the best time for you to meet or talk?”
• “Please provide some dates and times that work for you.”

By using these alternatives, you can maintain a professional and polite tone in your emails while effectively communicating your request for the recipient’s availability.