On Behalf of (Email Samples)

Representing someone else or a group in an email can often be a complex task, but with the right approach, it can be done effectively and professionally.

In this article, we’ll explore 10 email examples that will show you how to write emails on behalf of someone else in various situations.

From invitations and follow-up inquiries to submissions and updates, these examples will provide you with the tips and guidance you need to write clear and effective “on behalf of” emails.

How to Use “On Behalf Of” in an Email

The phrase “on behalf of” is used in an email when you are representing someone else or a group in a message.

When using this phrase, you are indicating that the email is not being sent by you as an individual, but rather by someone else, such as your boss, a team, or an organization.

To use “on behalf of” in an email, start the message by stating “On behalf of [person or group name],” followed by the purpose of the email.

It is important to make sure you have the proper authority and consent to send the email on behalf of the person or group you are representing.

Additionally, it’s a good idea to provide a clear and concise explanation of why the email is being sent and what the recipient can expect from it.

“On Behalf Of” Email Samples

Example 1 – Subject: Invitation to Meeting on behalf of [Boss’s Name]

Dear [Name],

I am writing to you on behalf of [Boss’s Name], [Title], at [Company Name], to extend an invitation to a meeting regarding [topic]. [Boss’s Name] would like to discuss the possibility of [goal/objective] and explore opportunities for collaboration.

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 2 – Subject: Request for Donation on behalf of [Individual’s Name]

Dear [Name],

I am writing to you on behalf of [Individual’s Name], who is a [student/member/participant] of [Organization/School/Event]. [Individual’s Name] is raising funds for [cause/charity] and would greatly appreciate your support.

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 3 – Subject: Follow-Up on Proposal on behalf of [Boss’s Name]

Dear [Name],

I am following up on behalf of [Boss’s Name], [Title], at [Company Name], regarding the proposal that was submitted last week. [Boss’s Name] would like to schedule a meeting to discuss the details of the proposal and answer any questions you may have.

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 4 – Subject: Introduction on behalf of ABC Company

Dear [Name],

I am writing to you on behalf of ABC Company to introduce ourselves as one of the leading providers of [products/services]. We would like to take this opportunity to offer our [products/services] to your company and hope to establish a long-lasting business relationship.

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 5 – Subject: Request for information on behalf of XYZ Organization

Dear [Name],

I am writing to you on behalf of XYZ Organization to request some information regarding [topic]. We are currently conducting research on [topic] and would greatly appreciate it if you could provide us with some information.

Thank you for your time and assistance.

Best regards,

[Your Name]

Example 6 – Subject: Gratitude on behalf of LMN Group

Dear [Name],

I would like to express my gratitude on behalf of LMN Group for your support during our [event/project]. Your contributions were invaluable and made a significant impact on the success of the [event/project].

Thank you again for your support.

Best regards,

[Your Name]

Example 7 – Subject: Proposal on behalf of DEF Company

Dear [Name],

On behalf of DEF Company, I would like to offer our [products/services] for your consideration. We believe that our [products/services] will meet your needs and provide significant benefits for your business.

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 8 – Subject: Apology on behalf of GHI Corporation

Dear [Name],

Please accept our apologies on behalf of GHI Corporation for any inconvenience caused during the delivery of your [product/service]. We understand that this has been a frustrating experience for you and we are committed to resolving the issue as soon as possible.

Thank you for your understanding.

Best regards,

[Your Name]

Example 9 – Subject: Request for support on behalf of JKL Foundation

Dear [Name],

I am reaching out to you on behalf of JKL Foundation to ask for your support in our [event/project]. Your contributions will help us achieve our goals and make a positive impact in the [community/field].

Thank you for your time and consideration.

Best regards,

[Your Name]

Example 10 – Subject: Request for a meeting on behalf of MNO Enterprises

Dear [Name],

I would like to request a meeting on behalf of MNO Enterprises to discuss the possibility of establishing a business relationship. Our company is a leading provider of [products/services] and we believe that there is a great opportunity for collaboration.

Thank you for your time and consideration.

Best regards,

[Your Name]

Alternative Ways of Saying “On Behalf Of” in an Email

Doesn’t “on behalf of” fit the tone of voice you want to use?

Here are some alternative ways to express “on behalf of” in an email:

• Speaking for [person/group name]
• Representing [person/group name]
• Writing for [person/group name]
• Conveying the message of [person/group name]
• Sending this message at the request of [person/group name]
• Acting as a liaison for [person/group name]
• Speaking on [person/group name]’s behalf
• Sharing the message of [person/group name]
• Transmitting this information on [person/group name]’s behalf
• Conveying the wishes of [person/group name].