Just to Confirm (Email Samples)

In the fast-paced world of email communication, clarity and confirmation are essential to ensure effective collaboration and avoid misunderstandings.

One simple yet powerful phrase that can help you achieve this is “just to confirm.” By incorporating this phrase strategically in your emails, you can reinforce agreements, verify details, and enhance overall clarity in your professional correspondence.

In this article, we will explore how to use “just to confirm” in emails, provide ten practical email examples, and offer alternative ways to express the same sentiment. Let’s dive in!

How to Use “Just to Confirm” in an Email

When it comes to using “just to confirm” in your emails, timing and context are crucial.

Here are a few situations where this phrase can be particularly effective:

After a Verbal Agreement:

After engaging in a verbal agreement, it’s important to send a follow-up email to ensure everyone is on the same page. By using the phrase “just to confirm,” you can reinforce the agreement and provide a written record for future reference.

Reiterating Important Information:

In situations where it is vital to reiterate crucial details, such as travel arrangements, project deadlines, or meeting schedules, using “just to confirm” can help ensure that all parties have the correct information and reduce the risk of confusion or errors.

Confirming Receipt of Documents:

When you receive important documents or contracts via email, it is advisable to acknowledge their receipt. Using the phrase “just to confirm” in your response allows you to notify the sender that you have received the documents and assures them that you will review them promptly.

Verifying Understanding:

To avoid misunderstandings or misinterpretations, it can be helpful to confirm your understanding of a task, project scope, or specific requirements. By using “just to confirm” in your email, you can seek clarification and ensure that you and the sender are on the same page.

Requesting Acknowledgment:

When you need confirmation from recipients regarding their attendance, participation, or completion of certain tasks, using “just to confirm” can be an effective way to seek their acknowledgment and ensure they are aware of their responsibilities.

Now, let’s move on to the email examples, where we’ll provide specific scenarios and subjects for each.

Email Examples

Example 1 – Subject: Meeting Date and Time Confirmation

Dear Team,

Just to confirm, our meeting is scheduled for Monday, June 28th, at 10:00 AM in the conference room. This email serves as a reminder and ensures that we are all on the same page. Please let me know if there are any conflicts or changes.

Example 2 – Subject: Travel Arrangements Confirmation

Dear Jessica,

Just to confirm, your flight to New York is booked for Friday, July 2nd, departing at 8:00 AM from Gate 4B. Please ensure you arrive at the airport at least two hours before departure. Let me know if you need any additional assistance or have any questions.

Example 3 – Subject: Document Submission Confirmation

Dear Mr. Johnson,

Just to confirm, I have received the signed contract you sent yesterday. Thank you for your prompt response. I will review the document and get back to you by the end of the week with any necessary feedback or next steps.

Example 4 – Subject: Project Scope Clarification

Dear Team,

Just to confirm, the project scope includes developing a mobile app for iOS and Android platforms, integrating payment gateways, and providing multilingual support. Please review the attached document and let me know if there are any questions or if any additional items need to be addressed.

Example 5 – Subject: Training Session Attendance Confirmation

Dear All,

Just to confirm, we kindly request each team member to confirm their attendance for the training session scheduled on Friday, July 9th. Please reply to this email with a simple “Confirmed” by Monday, July 5th, so we can finalize the logistics accordingly.

Example 6 – Subject: Business Luncheon Confirmation

Dear Andrea,

Just to confirm, our business luncheon is scheduled for Wednesday, July 14th, at 12:30 PM at the Bluefin Restaurant. We look forward to discussing the partnership opportunities further. Please let me know if you have any dietary restrictions or if there’s anything specific you’d like to address during the meeting.

Example 7 – Subject: Action Items Confirmation

Dear Team,

Just to confirm, each team member is responsible for completing their respective action items by Friday, July 16th. Please refer to the attached spreadsheet for a detailed overview of tasks and deadlines. Let me know if you have any concerns or require any support to meet the deadlines.

Example 8 – Subject: Medical Appointment Confirmation

Dear Mr. Anderson,

Just to confirm, your appointment with Dr. Johnson is scheduled for Tuesday, July 20th, at 3:30 PM. The clinic’s address is 123 Main Street, and parking is available in the designated area. If you have any questions or need to reschedule, please let us know as soon as possible.

Example 9 – Subject: RSVP Confirmation for Company Event

Dear Colleagues,

Just to confirm, we kindly request your RSVP for the company event taking place on Friday, July 23rd, at 7:00 PM. This event is an excellent opportunity for networking and celebrating our recent achievements. Please reply to this email with your attendance status by Monday, July 19th.

Example 10 – Subject: Training Session Registration Confirmation

Dear Participants,

Just to confirm, your registration for the upcoming training session on Monday, July 26th, from 9:00 AM to 12:00 PM has been successful. The venue is Room 301 in the Main Building. We look forward to providing you with valuable insights and practical knowledge. If you have any questions, feel free to reach out to our training coordinator.

Alternative Ways to Say “Just to Confirm” in an Email

While “just to confirm” is a clear and concise phrase to use in email communication, there are alternative expressions you can use to convey the same meaning.

Here are a few examples:

• I would like to verify
• I wanted to double-check
• I am reaching out to ensure
• I am writing to confirm
• I want to make sure
• I would appreciate confirmation
• Can you please confirm
• I need to confirm
• Please confirm
• Kindly acknowledge

Using the phrase “just to confirm” in your professional emails can greatly enhance clarity and avoid misunderstandings.

By incorporating this simple phrase in the appropriate contexts, such as after verbal agreements, reiterating important information, or verifying understanding, you can ensure effective communication and foster productive collaboration.

Remember to choose the right alternative expressions when needed, and always strive for clear and concise communication in your email correspondences.