How to Use FYI in an Email (Samples)

“FYI” is a commonly used phrase in emails to provide information to the recipient without requiring any action on their part.

This article will cover the proper usage of “FYI” in emails, provide ten examples, and offer alternative phrases to use in place of “FYI”.

How to Use “FYI” in an Email

“FYI” stands for “For Your Information” and is commonly used in emails to bring attention to a piece of information that may be relevant to the recipient. It can be used to provide context or background information, to update someone on a matter, or simply to share something interesting.

Here are some tips on how to use “FYI” in an email effectively:

1. Know the purpose of your email. Before you start writing, consider why you’re sending the email and what information you want to convey. This will help you determine the tone of your email and whether “FYI” is the right way to begin.
2. Use “FYI” appropriately. “FYI” is a casual way to introduce information, so it’s best to use it in informal or casual settings. Avoid using “FYI” in formal business emails or in situations where you need to convey a sense of urgency or importance.
3. Be concise and clear. When using “FYI,” be sure to get straight to the point and provide the information that the recipient needs to know. Avoid rambling or providing unnecessary information, as this will detract from the purpose of your email.

“FYI” Email Samples

Example 1 – Subject: Just wanted to share a new project we’re working on

Hello [Name],

FYI, we’re starting a new project and I wanted to share some details with you. The project is to develop a new software solution that will streamline our operations and improve efficiency. I think this is a great opportunity for us to demonstrate our capabilities and I wanted to keep you in the loop. Let me know if you have any questions or if there’s anything I can do to help.

Best regards,

[Your Name]

Example 2 – Subject: Reminder about the meeting on Friday

Hi [Name],

FYI, just wanted to remind you about the meeting on Friday. We’ll be discussing the progress on the new project and I think it’s important that you’re there. Let me know if you need any more information or if there’s anything I need to prepare for.

Best regards,

[Your Name]

Example 3 – Subject: Update on the status of the project

Hello [Name],

FYI, I wanted to provide you with an update on the status of the project. We’ve made great progress and I’m confident that we’ll be able to meet the deadline. I’ll be sending out a more detailed report next week, but I thought you’d appreciate a heads up. Let me know if you have any questions.

Best regards,

[Your Name]

Example 4 – Subject: Just wanted to share a new article I found

Hey [Name],

FYI, I came across a really interesting article that I thought you might find useful. It’s about the latest trends in our industry and I think it provides some valuable insights. I’ve attached a copy of the article for you to take a look at. Let me know what you think.

Best regards,

[Your Name]

Example 5 – Subject: Upcoming changes to our policies

Hi [Name],

FYI, I wanted to bring to your attention some upcoming changes to our policies. We’re making some updates to improve the way we work and I think you’ll find the changes to be positive. I’ll be sending out a detailed memo next week, but I wanted to give you a heads up in the meantime. Let me know if you have any questions.

Best regards,

[Your Name]

Example 6 – Subject: Invitation to the company event

Hello [Name],

FYI, I wanted to let you know about a company event that we’re having next month. It’s a great opportunity to network and connect with other employees, and I think you’ll enjoy it. I’ve attached all the details for you to review, and I hope you’ll be able to attend. Let me know if you need any assistance with transportation or accommodations.

Best regards,

[Your Name]

Example 7 – Subject: Upcoming maintenance schedule

Hi [Name],

FYI, I wanted to inform you about an upcoming maintenance schedule that may impact your work. The maintenance will take place next week and it may result in some downtime. I’ll be sending out a more detailed schedule next week, but I thought you’d appreciate a heads up in the meantime. Let me know if you need any assistance.

Best regards,

[Your Name]

Example 8 – Subject: Reminder about the deadline for the project

Hello [Name],

FYI, I wanted to send a friendly reminder about the deadline for the project. We need to have everything completed by the end of next week, and I want to make sure we’re on track. Please let me know if you need any assistance or if there’s anything I can do to help.

Best regards,

[Your Name]

Example 9 – Subject: Suggestions for the team-building activity

Hi [Name],

FYI, I wanted to share some suggestions for the team-building activity that we’re planning for next month. I’ve been doing some research and I think these ideas would be a lot of fun. I’ve attached a list of the suggestions for you to review. Let me know if you have any preferences or if there’s anything else you’d like to see.

Best regards,

[Your Name]

Example 10 – Subject: Update on the new product launch

Hello [Name],

FYI, I wanted to provide you with an update on the new product launch. We’re making great progress and I think everything is on track. I’ll be sending out a more detailed report next week, but I thought you’d appreciate a heads up in the meantime. Let me know if you have any questions or if there’s anything I can do to help.

Best regards,

[Your Name]

Alternative Ways of Saying “FYI” in an Email

• Just wanted to share
• Thought you might like to know
• For your reference
• For your attention
• In case you didn’t know
• As a heads up
• In case it’s of interest to you
• For your information
• As a reminder
• For your records